Simple mail transfer protocol which is normally abbreviated as SMTP was defined in 1982 by RFC 821 as the internet standard for the transfer of e-mails. The standard was reviewed and modified by RFC 5321 with the inclusion of the Extended SMTP in 2008. This updated standard is the one that is commonly utilized today. The protocol is used to transfer and receive mails electronically from one person (sender) to another (receiver). The TCP port 25 is utilized for the SMTP communication between the servers. In contrast, the mail clients transfer the outgoing message to a mail server on port 587.

It is important that you configure an SMTP server before you will be able to set up a mail client. The delivery of your emails will be handled by the SMTP server. It is not difficult to configure a SMTP server. It is as easy as opening the software of your email and including the proper SMTP parameters in your windows’ setting.

Bear in mind that the proper transfer of all your email is not guaranteed if you are utilizing the standard SMTP – the one used by Gmail, Hotmail, Yahoo and other free email providers. This is why it is recommendable that you go for a more reliable SMTP service. Some of such service providers offer different packages at different prices to suit different needs.

Steps for setting up the SMTP

As already mentioned above, configuring an SMTP server does not involve any complicated process. You need to go through just 4 steps in order to achieve that. Below are the steps.

  1. Go to the tools menu of your mail client and choose “account settings.”
  2. From the options that will appear on the page that turns up, choose the outgoing server voice which is for SMTP. Alternatively, you can also choose a default server from the list for the management of your identities.
  3. Create a new SMTP by pressing on the button for add. Clicking on the button will bring up a popup window.
  4. The final step is when you have to fill the voices. The final stage involving completing a number of steps which include the following steps.
  • Description: Every server is named for easy identification. So, you need to choose a name for your server. The description stage is the stage where you should name your server. Most people normally named their server using the name of the email provider they are using such as Yahoo, Gmail and others.
  • Server name: This is the real specification of the SMTP server. There are two ways through which you will be able to find it. First, look it up in the list of SMTP and POP. A number of services provide that online. Another way of finding the server name is to check your provider’s web page.
  • Port: SMTP works with port 25 as well as port 587.
  • Connection security: SMTP email transfer is not encrypted. But you can boost the security of your server by utilizing SSL/TLS or STARTTLS extension which makes use of a different port for encryption.
  • Authentication method: different methods such as KERBEROS, CRAM-MD5, passwords and others can be used.
  • Username: your email id.

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